The communicative aspect is very important and must be treated with care. The company must communicate the internship internally
It is important that requests for information on external traineeships are addressed to a person specifically appointed and trained. In this way it will also be possible to lay the foundations for an active involvement of the staff, who will be able to make suggestions and proposals, or participate in the planning and implementation phase of the initiatives, for example by offering themselves as tutors. It is equally important to provide timely information on the contents and objectives of the training project, aimed primarily at the personnel of the area where the internship will take place and the people who will meet the young person. Full information on the training project will allow everyone to immediately establish a good relationship with the young person and to offer their own contribution based on the needs of the project.
The communication activity requires the use of multiple tools.
Some information can only be given verbally (such as, for example, those related to the school / university of origin of the trainee), others, to be more effective, require different supports; for example the training project (which indicates the contents, the objectives, the times, the name of the company tutor) can be produced in multiple copies and made available to the personnel of the area / department involved.
The aspect of internal organization is very important and should be treated with care.
To accommodate the intern, the company must organize and prepare itself in advance, so that the ideal conditions are created for the pursuit of the objectives set during the training project phase: this will require the company contact person to pay great attention.
It is necessary to create the conditions within the company so that the trainee can easily fit into a new environment and establish positive relationships with the people he meets, it represents a decisive step for the success of the project.
It should be considered, in fact, that the trainee is a subject in learning that relates to the world of work often for the first time; for him, the internship is something unknown that, in most cases, he has only a vague or stereotyped knowledge.
The lack of experience in the company environment can make the trainee insecure and make him react, depending on his character, with an excess of exuberance or, conversely, with too much confidentiality (which can result in little autonomy). Both behaviors must be understood, because they reflect the state of uncertainty of a person who is about to experience something unexplored, but who perceives it as important for his future.
Communication times should also be taken care of: it is certainly inappropriate to wait for the day before the internship begins, just as it is useless to act too early.